Coordinator, Grants

About Food Banks Canada

At Food Banks Canada, our commitment stretches across the nation, tirelessly supporting and enhancing the work of over 5,500 food banks and community organizations. We invest in, advocate for, and bolster their critical efforts. Through diligent research, we delve into the root causes of food insecurity, devising actionable solutions informed by our findings as we work to create a Canada where no one goes hungry.

In 2024, Waterstone Human Capital recognized our workplace for embodying one of Canada’s Most Admired™ Corporate Cultures of the year. This distinction highlights best-in-class Canadian organizations with cultures that have helped them enhance performance. For us, performance means advancing our mission and achieving organizational goals collaboratively with a team that is happy, healthy and engaged.

Our efforts and impact are expanding, and we're opening doors for passionate, teamwork-driven professionals in search of a career that's both meaningful and captivating. Bilingualism (English/French) is an asset for all our roles at Food Banks Canada as we support Canadians across the country.

About the Role

Join Food Banks Canada’s national network and help drive programs that make a tangible difference across Canada. As the Coordinator, Grants, you will play an essential role in supporting the delivery and administration of national grant programs that strengthen community partnerships and advance Food Banks Canada’s mission to end hunger. This role combines exceptional customer service with strong attention to detail – you will be the first point of contact for grant recipients, guiding them through applications, agreements, and reporting with professionalism and care. You will manage data entry and documentation to ensure accurate records, organize photos and impact stories, and keep program information up to date for reports and donors. Your clear communication, problem-solving mindset, and ability to build strong relationships will help ensure smooth collaboration with food banks, provincial associations, and other partners. This is a great fit for someone who thrives in a collaborative environment, takes pride in accuracy, and enjoys balancing administrative precision with relationship-driven work.

What You Will Be Doing

• Assist with the administration of national grant programs, including administering applications and providing support through Food Banks Canada’s grant portal (SurveyMonkey Apply)
• Gather and save photos, quotes, and impact reports that are relevant to the grant outcomes from SMApply and complete general data entries
• Lead the follow up process with grant recipients to ensure timely completion of all grant-related requirements, including signing Grant Agreements, submitting quotes or supporting documents, and providing required reports in compliance with grant guidelines
• Collect and organize data across all grant programs to support monitoring, reporting, and continuous improvement, including information for donors, partners, and other stakeholders
• Assist the Program Manager, Grants in building and maintaining strong relationships with the network and program partners by preparing for and participating in meetings with food banks, provincial associations, and other stakeholders, and ensuring prompt follow-up
• Work collaboratively with the Grants team to support the delivery and coordination of program activities and timelines

What You Will Need

• Completion of a post-secondary college diploma program or equivalent in business, administration, or a related field and minimum 2 years’ professional experience. A combination of education/experience will be considered.
• Excellent written and verbal communication skills and knowledge of donor reporting
• Strong experience with Excel and working with large data sets
• Familiarity with basic budgeting and financial record-keeping to support program administration
• Strong customer service skills and relationship building experience
• Experience assisting with programs involving multiple stakeholders, with the ability to help coordinate tasks, timelines, and priorities.
• Clear, professional, and warm communicator
• Superior listening skills and customer service skills with the ability to interpret the concerns and interests of diverse groups of stakeholders
• Project coordination and issue management skills
• Experience supporting granting programs funded by the Government of Canada is an asset
• Bilingualism (English/French) is an asset

Working Conditions

• Full-time, Monday-Friday, with occasional evening and weekend work
• The position is remote and may be based anywhere in Canada
• Occasional travel within Canada may be required

Application Information:

If this opportunity to work with an exciting, growing, national non-profit appeals to you, please apply with your cover letter and resume. Additional information on this role can be found in the full job description.

This posting will remain open until noon PST Friday, November 21^st.

We look forward to hearing from and connecting with you!

Food Banks Canada believes that diversity is the cornerstone of excellence within our team and mirrors the community we serve. We warmly invite candidates of all genders, ethnicities, cultural backgrounds, sexual orientations, and abilities to apply. Committed to an accessible recruitment journey, Food Banks Canada ensures a barrier-free experience. Should you be approached for a job opportunity, please reach out to alleta@engagedhr.com if you require accommodations.

We thank all those who apply but only those applicants who are selected for an interview will be contacted.