Program Assistant - Agriculture & Skilled Trades

The Colorado Community College System (CCCS) is hiring a Program Assistant to join our Career & Technical Education (CTE) team at System Office. In this role you will provide administrative support in the Skilled Trades and Agriculture programs for the Program Directors and State Advisors with a focus on conference logistics and accounting processes. If you are looking for an administrative assistant role where your work has a direct impact on Colorado students, this position is for you!

We offer excellent benefits, a flexible working environment, including hybrid-remote work schedules within the state of Colorado, and a strong work/life balance.

• Reconciles student dollar accounts in QuickBooks, cuts checks, receives payments, makes deposits and communicates with local chapters regarding invoices and payments. Makes purchases using purchasing card and state association credit cards as appropriate, following all CCCS, state, and federal regulations.
• Event planning, project coordination, and administrative support for all FFA/SkillsUSA conferences, including state and national leadership conferences. Includes support and maintenance of the event management system. Provides administrative support at the FFA/SkillsUSA Conferences.
• Maintains websites, coordinates travel through travel agency and builds reports utilizing common software such as the Microsoft Office Suite and similar applications in Google Workspace. Updates System CTE records and databases.
• Reviews invoices, travel expenditure reports, and procurement card charges, prior to submittal for payment, for discrepancies in computation and appropriateness under state fiscal rules and regulations. Acts as procurement card holder and tracks expenses monthly.

• Two years of office support experience. Appropriate education will substitute for experience on a year-for-year basis.
• Experience with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), QuickBooks and/or other accounting/budgeting software, and/or similar applications in Google Workspace.

Attributes that will contribute to success in this position:

• Knowledge of using virtual platforms and social media.
• Ability to modify tasks and projects based on outside factors.
• Time management and organizational skills. 
• Detail-oriented and able to meet deadlines.
• Ability to communicate effectively with clients (educators, vendors, etc.) and internal team and supervisors, in person, on the telephone, and in written correspondence. 
• Ability to anticipate problems or roadblocks and provide recommendations or solutions.
• Excellent customer service and interpersonal skills.
• Ability to work on multiple projects at the same time.

Work Location/Travel Expectations: 

• The position is located at 9101 E Lowry Blvd, Denver, CO 80230.
• The person in this position will be expected to be in the office at least one day a week.

• Alternative Work Arrangements, including flexible schedules and remote work, may be available. Work must be completed in the state of Colorado.
• Employee will be required to travel to in-state conferences including FFA and SkillsUSA State Conferences. Employee may be required to stay overnight at the hotel during these conferences. Employee may be asked to assist at off-site state conferences for other Career and Technical Student Organizations.
• Employee may be requested to travel out of state to national conferences.

The Colorado Community College System is the state’s largest provider of higher education and workforce training, consisting of 13 colleges and over 35 locations across the state, educating approximately 130,000 students annually. In addition, we train more than 4,000 Coloradans each year through customized employer training programs. Our mission is to provide accessible, responsive learning environments where students can achieve their educational, professional and personal goals in an atmosphere that embraces academic excellence, diversity and innovation. We are an organization that encourages individuals to bring their whole selves to work.

CCCS believes when all human qualities are regarded with dignity and respect and when everyone has access to the individualized support they need, all will have the opportunity to thrive. In all aspects of the employment process, decisions are made based on merit, competence, performance and business need without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, creed, ancestry, national origin, marital status, genetic information, military status, or any other protected status in accordance with applicable law.